Applicants are informed by email shortly after the deadline that a proposal has been successfully submitted (but not that it is necessarily eligible).
The term used generally in this guide for a person or entity applying to a call for proposals.
Call for proposals (or "call")
An announcement inviting proposals for research activities in a certain theme.
The stage in the proposal evaluation process, when funding agencies come together to establish a common view on a particular proposal.
This call requires proposals from a number of applicants, who agree to work together in a consortium.
The coordinator of a project proposal leads and represents the applicants of a consortium. He or she acts as the point of contact with the Call Secretariat. The proposal coordinator is by definition the 1st applicant of the consortium.
For a particular call, the moment after which proposals cannot be submitted and when the Electronic Proposal Submission System closes for that call. Deadlines are strictly enforced.
A deliverable represents a verifiable output of the project. Normally, each work package will produce one or more deliverables during its lifetime. Deliverables are often written reports but can also take another form, for example the completion of a prototype etc.
Electronic Proposal Submission System (EPSS)
A web-based service which must be used to submit proposals to the Call Secretariat.
Electronic Proposal Submission System (EPSS) Helpdesk
A telephone / email service to assist applicants who have difficulty in submitting their proposal via the Electronic Proposal Submission System.
Electromobility+ was a contribution of 13 European countries and regions to the European Green Cars Initiative. The initiative aims at the creation of long-lasting conditions for the development of electric mobility in Europe on the horizon of 2025. Within Electromobility+ the involved national and regional authorities and the European Commission assembled more than 20 M€ of public funding.
Ethics issues table
Research activities supported by the call should respect fundamental ethical principles. The main issues which might arise in a project are summarised in tabular form in a checklist included in the proposal.
The criteria against which eligible proposals are assessed by national/regional funding organisations (and/or related independent experts). The evaluation criteria relate to S/T quality, impact and implementation. Relevance is also considered.
Evaluation Summary Report (ESR)
The assessment of a particular proposal following the evaluation by independent experts is provided in an Evaluation Summary Report. It normally contains both comments and scores for each criterion.
Era-net Transport III (ENTIII)
Coordination Support Action in FP7 to coordinate national/regional transport relevant funding programmes and the responsible actors (http://transport-era.net/).
‘Experimental development' means the acquiring, combining, shaping and using of existing scientific, technological, business and other relevant knowledge and skills for the purpose of producing plans and arrangements or designs for new, altered or improved products, processes or services. These may also include, for example, other activities aiming at the conceptual definition, planning and documentation of new products, processes and services. The activities may comprise producing drafts, drawings, plans and other documentation, provided that they are not intended for commercial use.
‘Fundamental research' as part of applied research means experimental or theoretical work undertaken primarily to acquire new knowledge of the underlying foundations of phenomena and observable facts, without any direct practical application or use in view
Grant Agreement (GA)
The GA is a legal instrument to provide funding to successful proposals.
‘Industrial research' as part of applied research means the planned research or critical investigation aimed at the acquisition of new knowledge and skills for developing new products, processes or services or for bringing about a significant improvement in existing products, processes or services. It comprises the creation of components of complex systems, which is necessary for the industrial research, notably for generic technology validation, to the exclusion of prototypes as covered by ‘experimental development'
Information and Brokerage events
Open event organised to explain the characteristics of the call and a chance for potential applicants to meet and discuss proposal ideas and collaborations.
Control points where decisions are needed with regard to the next stage of the project.
Official representatives nominated by the national /regional funding organisations to provide tailored information and advice in the national language(s).
Acronym for "national/regional"
The process of establishing a grant agreement between the national/regional funding organisations and an applicant whose proposal has been favourably evaluated, and when funds are available.
A legal entity is qualified as "non-profit" when considered as such by national or international law.
‘Organisational innovation' means the implementation of a new organisational method in the undertaking's business practices, workplace organisation or external relations. Changes in business practices, workplace organisation or external relations that are based on organisational methods already in use in the undertaking, changes in management strategy, mergers and acquisitions, ceasing to use a process, simple capital replacement or extension, changes resulting purely from changes in factor prices, customisation, regular seasonal and other cyclical changes, trading of new or significantly improved products are not considered innovations
The part of a proposal dealing with administrative data and the roles and aptitudes of the participants in the consortium. This part is completed using the web-based EPSS.
The part of a proposal explaining the project and the work to be carried out (technical and scientific content). This part is uploaded to the EPSS as a pdf file. A template format is given in Annex 2 to this Guide.
A description of the planned research activities, information on who will carry them out, how much they will cost, and how much funding is requested
Public body means any legal entity established as such by national law, and international organisations.
Social innovations are new concepts and measures to resolve societal challenges, adopted and utilised by social groups concerned. Like new products and processes become innovations only with success in markets, social innovations must generate lasting value for target groups. As part of social change, social innovations include services, rules, procedures, and social practices more effective than comparable concepts. Turning an idea to become a social innovation, it needs to meet social demand, providing capability to resolve an issue, and receive acceptance by those concerned. Beyond resolution of particular needs, social innovations provide influence pertaining to adaptation and development of various modes of governance (refer e.g. to https://www.zsi.at/en/about_us/mission_statement_and_vision).
ENT Action Group with a dedicated call in the field of sustainable mobility.
‘SMEs' are micro, small and medium-sized enterprises. SMEs are defined in Recommendation 2003/361/EC of 6 May 2003.
"Scientific and/or technological excellence" of the transnational project
For a proposal to be considered for funding, the evaluation scores for individual criteria must exceed certain thresholds. There is also an overall threshold for the sum of the scores.
A work package (with dedicated tasks) is a major sub-division of the proposed project with a verifiable end-point - usually a deliverable or a milestone in the overall project.